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PRIVACY POLICY OF THE WEBSITE

  1. The protection of Users’ personal data is of utmost importance to the Owner of this website. The Owner makes every effort to ensure that Users feel safe when entrusting their personal data while using the website.
  2. A User is a natural person, legal person, or organizational unit without legal personality, granted legal capacity by law, using electronic services available on the website.
  3. This privacy policy explains the principles and scope of processing the User’s personal data, the rights entitled to them, the obligations of the data controller, and information about the use of cookies.
  4. The Administrator uses the latest technical measures and organizational solutions, ensuring a high level of protection of processed personal data and security against unauthorized access.

I. PERSONAL DATA ADMINISTRATOR

The personal data administrator is the Entrepreneur Ms. Renata Ciężkowska, conducting business under the name: 4Media Creations Renata Ciężkowska, located at: ul. St. Kazury 17/3, 02-795 Warsaw, NIP: 9512268236 (hereinafter referred to as the “Owner”). The Data Protection Officer is: Renata Ciężkowska, email: renata@4mediacreations.pl (hereinafter referred to as the “DPO”).

II. PURPOSE OF PERSONAL DATA PROCESSING

  1. The Administrator processes the User’s personal data for the purpose of browsing, registering in the online store, and using the online store.
  2. This means that the data is necessary in particular for: a. registering on the website; b. concluding a contract; c. making settlements; d. delivering the goods ordered by the User or providing services; e. enabling the User to exercise all consumer rights (e.g., withdrawal from the contract, warranty).
  3. The User may also consent to receiving information about new products and promotions, which will result in the administrator processing personal data to send commercial information about, e.g., new products or services, promotions, or sales.
  4. Personal data is also processed to fulfill legal obligations imposed on the data controller and to perform tasks in the public interest, including security and defense tasks or storing tax documentation.
  5. Personal data may also be processed for direct marketing of products, securing and pursuing claims or protecting against claims of the User or a third party, as well as marketing of third-party services and products or own marketing, which is not direct marketing.

III. TYPES OF DATA

  1. The Administrator processes the following personal data necessary for
    • registering on the website: first and last name; email address; password.
    • making purchases via the website: first and last name; gender; delivery address; phone number;email address;
  2. Data provided by the User optionally: 
    • date of birth;
    • VAT number (in case of requesting an invoice for a business).
  3. In case of withdrawal from the contract or recognition of a complaint, where the refund is made directly to the User’s bank account, we also process information related to the bank account number for the purpose of refunding.

2. In case of withdrawal from the contract or recognition of a complaint, where the refund is made directly to the User’s bank account, we also process information related to the bank account number for the purpose of refunding.

IV. LEGAL BASIS FOR PERSONAL DATA PROCESSING

  1. Personal data is processed in accordance with the provisions of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation), OJ L 119, 4.5.2016, p. 1–88, hereinafter referred to as the “GDPR.”
  2. The Administrator processes personal data only after obtaining the User’s consent, given at the time of registration on the website or when confirming a transaction made on the website.
  3. Giving consent to the processing of personal data is completely voluntary, however, failure to provide it prevents registration on the website and making purchases via the website.

V. USER'S RIGHTS

  1. The User may at any time request the correction or rectification of their personal data. The User can also do this independently after logging into their account.
  2. The User may at any time withdraw their consent to the processing of their personal data without providing a reason. The request not to process data may concern a specific processing purpose indicated by the User, e.g., withdrawal of consent to receive commercial information, or concern all processing purposes. Withdrawal of consent for all processing purposes will result in the User’s account being deleted from the website along with all previously processed personal data. Withdrawal of consent does not affect the legality of actions already taken.
  3. The User may at any time request the deletion of their data without providing a reason. The request to delete data does not affect actions already taken. Deletion of data means simultaneous deletion of the User’s account along with all previously saved and processed personal data.
  4. The User may at any time object to the processing of personal data, both in terms of all personal data processed by the Administrator and only in a limited scope, e.g., regarding processing for a specific purpose. Objection does not affect actions already taken. Filing an objection will result in the User’s account being deleted along with all previously saved and processed personal data.
  5. The User may request the restriction of personal data processing, whether for a specific period or without a time limit, but in a specified scope, which the Administrator will be obliged to fulfill. This request does not affect actions already taken.
  6. The Administrator informs the User of actions taken within one month of receiving any of the requests mentioned in the previous points.

VI. PERIOD OF PERSONAL DATA STORAGE

  1. Personal data is stored only as long as it is necessary to fulfill contractual or statutory obligations for which they were collected. These data will be deleted immediately when their storage is no longer necessary for evidential purposes in accordance with civil law or due to statutory data retention obligations.
  2. Information related to the contract is stored for evidential purposes for three years from the end of the year in which commercial relations with the User were concluded. Data deletion will occur after the statutory limitation period for pursuing contractual claims has expired.
  3. Additionally, the Administrator may retain archival information about completed transactions because their storage is related to the User’s claims, e.g., warranty claims.
  4. If no contract has been concluded between the User and the Owner, the User’s personal data is stored until the User’s account is deleted on the website. Account deletion may occur as a result of the User’s request, withdrawal of consent for data processing, or an objection to data processing.

VII. ENTRUSTING DATA PROCESSING TO OTHER ENTITIES

  1. The Administrator may entrust the processing of personal data to entities cooperating with the Administrator to the extent necessary to complete the transaction, e.g., to prepare the ordered goods and deliver parcels or to provide commercial information from the Administrator (the latter applies to Users who have consented to receiving commercial information).
  2. Besides the purposes indicated in this Privacy Policy, the User’s personal data will not be shared in any way with third parties or transferred to other entities for sending marketing materials from those third parties.
  3. The User’s personal data from the website is not transferred outside the European Union.
  4. This Privacy Policy complies with the provisions resulting from Article 13(1) and (2) of the GDPR.

VIII. COOKIES

  1. The website uses cookies or similar technology (collectively referred to as “cookies”) to collect information about the User’s access to the website (e.g., via a computer or smartphone) and their preferences. They are used for advertising and statistical purposes and to adapt the website to the individual needs of the User.
  2. Cookies are pieces of information that contain a unique reference code that the website sends to the User’s device to store and sometimes track information about the device used. Usually, they do not allow the identification of the User. Their main task is to better match the website to the User.
  3. Some cookies on the website are available only during the internet session and expire after closing the browser. Other cookies are used to remember the User who returns to the website, where they are then stored for a longer time.
  4. Cookies used on this website are for:
    • remembering the login;
    • remembering the contents of the User’s shopping cart;
    • remembering the display preferences of the online store website;
    • creating statistics and reports on the operation of the online store;
    • personalizing the appearance of the online store by displaying products interesting to the User based on information collected about their previous activity on the online store website.
  5. All cookies on the website are set by the Administrator.
  6. All cookies used by this website comply with the applicable European Union law.
  7. Most Users and some mobile browsers automatically accept cookies. If the User does not change the settings, cookies will be stored in the device’s memory.
  8. The User can change preferences regarding the acceptance of cookies or change the browser to receive a notification each time the cookies function is set. To change cookie acceptance settings, the browser settings need to be adjusted.
  9. It is worth remembering that blocking or deleting cookies may prevent full use of the website.
  10. Cookies will be used for essential session management, including:
    a. Creating a special login session for the User of the website so that the site remembers that the User is logged in and their requests are delivered in an effective, secure, and consistent manner;
    b. Recognizing the User who has previously visited the website, which allows identifying the number of unique users who have used the service and ensuring sufficient capacity for the number of new users;
    c. Recognizing whether the person visiting the website is registered on the website;
    d. Recording information from the User’s device, including: cookies, IP address, and information about the browser used, for the purpose of diagnosing problems, administering, and tracking website usage;
    e. Customizing elements of the layout or content of the website;
    f. Collecting statistical information on how the User uses the website, to improve the site and determine which areas of the website are most popular with Users.